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Try These Pro Tips to Fix QuickBooks 941 Error

QuickBooks is excellent accounting software with features to track, calculate, pay your taxes, or let the software pay them automatically with your authorization. You can also prepare and file the employee tax forms like 941, 944, etc., in the application. Form 941 contains information like the number of employees, their total wages paid by the organization, and the amount of taxes it withheld to send to the IRS. However, most users face QuickBooks 941 error that occurs when they try to file these forms in the application but the screen displays to e-file them again. More on the problem is discussed in the blog below.

QuickBooks 941 error can cause severe implications for your organization if it is the last date to file the 941-tax form. For an immediate solution, call on QuickBooks Support Number 1-(855)-856-0042 and get an expert to assist you on the line.

Recommended to Read: QuickBooks PS038

Why I Cannot Generate My 941 Form?

The most probable reason behind the QuickBooks Form 941 error is when your quarterly tax form exceeds the amount limit of $2500. It would also suggest you file the taxes through form 944 if the amount is less than $1000. Some other causes are mentioned below.

  1. There are some issues in the filing method setup.
  2. The user does not have the latest tax table downloaded.
  3. The QuickBooks application is obsolete.
  4. The user lacks an important Payroll update.

What are the Fixes for the QuickBooks 941 Error?

Below are mentioned the steps that will help you in resolving the error while printing the federal form 941.

Solution- 1: Fix the 941 Filing Method Setup in QuickBooks

You can fix the filing method set up to resolve any error while trying to send Federal 941 liabilities payment by following the steps mentioned below.

  1. Open QuickBooks and go to the Employees menu.
  2. Choose Payroll Tax Forms & W-2s option and select the Process Payroll Forms button.
  3. Click on the File Forms and select the Other Activities menu.
  4. Choose the Change Filing Method and follow the instructions coming on the screen.
  5. Select Continue, click on the option stating – “Form 941 giving an error in QuickBooks”, and choose the Edit button.
  6. Click on Filing Methods and select Print & Mail.
  7. Choose the Finish button and try to send the form again.

Solution- 2: Download the Latest Tax Tables

QuickBooks will miscalculate the tax if the referenced tax tables are not updated. Follow the steps mentioned below to acquire the updated tax table from the Intuit website.

  1. Go to the Employees menu and choose Get Payroll Updates.
  2. Click on the Download Entire Update checkbox and select Download Latest Update.
  3. Once the download completes, re-calculate your taxes and try to file the 941 forms again.

Solution- 3: Update the QuickBooks Desktop Application

For the new tax table to work efficiently, it is important that your QuickBooks application is updated to the latest release as well. Follow the steps mentioned below to update it.

  1. Close QuickBooks and your company file/s and go to your desktop.
  2. Right-click on the QB icon and select Run as administrator.
  3. Click on the Help menu and select Update QuickBooks Desktop.
  4. Visit the Options tab and click on the box facing the Mark All option followed by the Save button.
  5. Now go to the Update Now tab and checkmark the Reset Update checkbox.
  6. At last, click on Get Updates and once the update is downloaded, restart QuickBooks.
  7. Click Yes on the installation prompt to install the updates.
  8. After the updates are installed, restart your system.

Solution- 4: Try to Re-Print the Tax Forms

After attempting either or all the above solutions, try to print the tax forms again by following the steps mentioned below.

  1. Go to the Employees tab and click on the Payroll Tax Forms & W-2s.
  2. Choose the Process Payroll Forms menu and click on Payroll Center.
  3. Select File Forms and choose the form size and other details as per the availability of your forms.
  4. Click on OK and select Check for Errors.
  5. If there are none, select Submit and choose the E-File button.

You may read: How to get rid of QuickBooks payroll error code 557

Need additional Assistance QuickBooks Error Printing Federal Form 941

We are concluding our blog on the QuickBooks form 941 error at this point. In the blog post, we have managed to list down all the important aspects of the topic, and we hope that it helps you in resolving the problem. However, if the error persists, call on the QuickBooks Desktop Helpline Number 1-(855)-856-0042 and get additional assistance anytime.

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